Electronic mail | e-mail | Part 2
Electronic Mail / e-mail: Body and Attachments
The message body is composed of content that the sender wants to communicate to the recipients.
It was originally composed of plain text. Was subsequently introduced the possibility to include files in an e-mail (attachments), such as sending images or documents. To do this the sender’s mail client uses MIME encoding (uuencode or more obsolete).
Attachments are also used to compose an e-mail in HTML format, usually to get a nicer view of it. This practice is not very appreciated by the purists of the Internet, increasing significantly the size of messages and, furthermore, not all email clients are able to interpret HTML.
Since the channel bandwidth (Internet) and the size of the inbox (server) are not unlimited, it is considered bad manners to send large messages. According to an e-mail etiquette is expected to remain below 50-100 Kb. To reduce the size of a message with large attachments, you can simply send the URI of attachments, making it available in other ways, for example. FTP or HTTP. Furthermore, many servers impose limits on the size of the message to be transmitted, which must be taken into consideration if you send large messages.
It is considered bad manners even the practice of sending messages to a large number of recipients and, in a particular manner if they contain attachments in proprietary formats that not all recipients may be able to read, such as Microsoft Word.
Interrelation arising from the management field of the mail message
The creation of an email message involves creating a report based on the type of communication that the sender wishes to establish with others. Others referred to in this case are the recipients that the sender enters the message in the To: CC: BCC:. If everything looks easy when you have only one recipient in the fields of e-mail, things get complicated when the message is sent to multiple recipients. In this case, the sender defines the relationship between the target report as a whole and among the recipients included in specific fields and the e-mail, although it might not be aware.
E ‘ be considered established rule that all who are entered in the field: and all that are included in the CC field: they are able to communicate with each other at par on the e-mail, assuming the same role with respect to it . This means that individuals in the field: should “work” the message and respond if requested or granted, being able to contact other group members. Those in the CC field: must be aware of the contents of the message and can comment on each other and act as they see fit, without being required to do so. Other users may be included in the BCC: not seeing your email address in the To: or CC:, properly construed its role as a receiver hidden if only communicate on the message with the sender. Otherwise, they end up “coming into the open,” making clear that they have received a copy of the message, revealing the secret of the sender and placing it in a condition that can be highly embarrassing.
Report Types
The report that the sender creates with the target is a “one to many” (from one to many), on the To: and CC:, and a relationship such as “one to one” (from one to one ) towards users in the fields BCC:, each of which does not see the other recipients. This implies that the sender also creates reports such as “many to many” (from many to many) included among the recipients in the To: field recipients and CC. These reports are comparable to those that created the teacher with a class of students: to questions asked by the teacher to the class, students typically respond to the presence of their classmates who are so aware of their intervention and its contents, as the recipients of the To: and CC: What can / should answer at least to all the addresses of all where they belong. In developing the proposed example, the CC field: may contain e-mail from the Dean of the institute, taking as example the case of disciplinary relationships to be brought to its attention. The recipient BBC can be understood as one who listens without being visible to others, by choice of the teacher, and whose existence is not revealed itself to others.
The sender of the message, which builds relationships between the target differentiating groups as we have just seen, must make his choices carefully when assigning recipients to one or another field of the e-mail. Who claims to have received the message by using the BCC field: not having your address in the message field, it draws the appropriate conclusions, contact, about the fact and content of the message, if necessary, only the sender . Imagine for example that no employees should be blamed to be incurred in the same misconduct against the employer. Clearly in this case is not legitimate and it is absolutely wrong (as well as detrimental to the employee) to enter the email addresses so they are visible to others and is therefore unacceptable that you know who else has his equal breached contractual rules. Should then enter the addresses of all employees of our example in BCC:.
Obviously, nothing prevents the secretary of the Chief of Staff to enter the field of Carbon Copy the personnel director. Nothing forbids that the message is sent using the field: the official who must initiate the process to contest the charge to employees. Finally, nothing prevents the sender wants to document the successful transaction with the server, and then, without paying attention to the copy stored in a sent mail, enter your postal address in BBC: To receive and store the copy as the recipient, documenting that transaction was successful. Therefore concludes that the e-mail message is defined by the sender and the behavior of individual recipients must be consistent with the field in which the address was entered. If the field: it has not been populated with addresses in that field by default, appear the words “Undisclosed-Recipient.”
Continued…
